Vuba AIPortfolio Management, Reimagined with AI
Automate tenant screening, maintenance coordination, rent optimization, and more — all powered by intelligent AI that learns your portfolio.
Launching 2026 — Be among the first
Intelligent Tools for Modern Property Managers
Everything you need to manage properties smarter, faster, and more profitably.
AI Maintenance Triage
Tenants report issues via chat, SMS or WhatsApp. Vuba automatically assesses severity, matches the best vendor, and generates a cost-estimated summary — before a landlord even opens the app.
Automated Vendor Coordination
From quote submission to time-slot scheduling, Vuba handles the back-and-forth with vendors across SMS, WhatsApp, and web — so no one chases emails.
Fraud Detection
Every quote is benchmarked against historical data. Completion photos are verified with vision AI. Suspicious patterns are flagged with a risk score and forensic timeline before payment is approved.
Smart Escalation Engine
If a vendor hasn't accepted a job in 24 hours or a tenant hasn't picked a time slot, Vuba automatically chases with AI-generated messages that escalate in tone from friendly to urgent.
Compliance Tracking
Gas certs, EICRs, EPCs and insurance documents are monitored per property. Vuba extracts key fields from uploads, flags expiring documents, and tells you whether a property is legally lettable.
Vuba Intelligence Dashboard
A real-time view of every AI action, maintenance workflow, and fraud alert across your portfolio — with severity filtering, geographic mapping, and trend charts.
Multi-Channel Chat Assistant
Tenants, landlords, and vendors each get a role-specific AI assistant that can create maintenance requests, check statuses, approve quotes, and answer enquiries — all through natural conversation.
Financial Overview
Rent collection, deposit tracking, and maintenance expenses consolidated into one view per property and across your portfolio.
Enquiry Management with Knowledge Base
Tenant questions are answered automatically using a landlord-configured knowledge base. Only unanswered queries are escalated — with AI-polished draft responses ready to send.
Move-In Checklists
New tenants get a personalised onboarding checklist (meter readings, council tax, utilities, GP registration) with progress tracking visible to both tenant and landlord.
AI Maintenance Triage
Tenants report issues via chat, SMS or WhatsApp. Vuba automatically assesses severity, matches the best vendor, and generates a cost-estimated summary — before a landlord even opens the app.
Automated Vendor Coordination
From quote submission to time-slot scheduling, Vuba handles the back-and-forth with vendors across SMS, WhatsApp, and web — so no one chases emails.
Fraud Detection
Every quote is benchmarked against historical data. Completion photos are verified with vision AI. Suspicious patterns are flagged with a risk score and forensic timeline before payment is approved.
Smart Escalation Engine
If a vendor hasn't accepted a job in 24 hours or a tenant hasn't picked a time slot, Vuba automatically chases with AI-generated messages that escalate in tone from friendly to urgent.
Compliance Tracking
Gas certs, EICRs, EPCs and insurance documents are monitored per property. Vuba extracts key fields from uploads, flags expiring documents, and tells you whether a property is legally lettable.
Vuba Intelligence Dashboard
A real-time view of every AI action, maintenance workflow, and fraud alert across your portfolio — with severity filtering, geographic mapping, and trend charts.
Multi-Channel Chat Assistant
Tenants, landlords, and vendors each get a role-specific AI assistant that can create maintenance requests, check statuses, approve quotes, and answer enquiries — all through natural conversation.
Financial Overview
Rent collection, deposit tracking, and maintenance expenses consolidated into one view per property and across your portfolio.
Enquiry Management with Knowledge Base
Tenant questions are answered automatically using a landlord-configured knowledge base. Only unanswered queries are escalated — with AI-polished draft responses ready to send.
Move-In Checklists
New tenants get a personalised onboarding checklist (meter readings, council tax, utilities, GP registration) with progress tracking visible to both tenant and landlord.
Why Property Operations Are Broken
The industry runs on outdated processes. The cracks compound with every unit added.
Manual, fragmented workflows
Growth means more chaos, not more control.
Hours lost to repetitive admin
Email, calls, and data entry that should never need a human.
Systems that don't talk to each other
CRM, accounting, maintenance, and compliance are siloed.
Risk grows with every new unit
Compliance gaps and arrears compound quietly at scale.
Tenants expect instant responses
Overloaded teams can't keep up with modern renter expectations.
Why AI Agents Are the Answer
Always-on workforce
Agents monitor your portfolio 24/7, not just 9–5.
Context-aware
They see enquiries, leases, arrears, maintenance, and compliance in one place.
Deterministic rails + AI
Policy engine ensures actions follow your rules, AI handles the nuance.
Escalate, not replace
Simple tasks are automated; humans focus on strategy, growth, and relationships.
How Vuba Works
From onboarding to full autonomy in three steps.
Define Your Rules
Set up your properties, preferred vendors, compliance requirements, and approval policies — all in one place. Define auto-approve thresholds, escalation timelines, and how you want your portfolio managed. Vuba learns your preferences and operates within the boundaries you set.
AI Agents Work For You
Autonomous AI agents handle the day-to-day — triaging maintenance requests, matching vendors, chasing overdue actions, and coordinating schedules between tenants and contractors. Everything runs within your rules, across the web app, SMS, and WhatsApp. No downloads, no change in how anyone communicates.
Intelligence & Oversight
Track every autonomous action across your portfolio in real time. Vuba surfaces bespoke insights, detects anomalies like inflated quotes or suspicious completion photos, and gives you a full audit trail for every decision. You see what happened, why, and what needs your attention — nothing runs in the dark.
Ready to Transform Your Property Management?
Join our pilot program and be among the first to experience AI-powered property management.